Bookkeeping / Office Administration

Shared first block for every VoTechWorks program. OSHA 10 (30 for construction management), first aid/CPR/AED, applied trade math and measurement, technical reading and writing, digital literacy, and career readiness. Completed before students enter the studio and client engagement unsupervised.

• Hold an OSHA 10 card and current CPR/AED certification
• Convert, measure and estimate with trade units, fractions, percentages and basic geometry
• Read a specification, code excerpt or manual and write a clear technical report
• Use email, spreadsheets, and the program's digital job-management tools
• Present a resume, portfolio and interview answers to an employer panel

Competency course in QuickBooks for the Bookkeeping / Office Administration program. Instruction moves from demonstration to supervised practice to independent performance in the studio and client engagement, measured against professional standards and applicable law. Students plan, execute and reconcile real work in QuickBooks and keep a work file signed off by the instructor.

• Explain the principles, terminology and standards that govern QuickBooks
• Select and safely use the tools, equipment and materials for QuickBooks
• Perform the core tasks of QuickBooks to the standard, within time, without rework
• Identify faults, hazards and non-conformities in QuickBooks work and correct them
• Document QuickBooks work in the work file to industry format

Competency course in payroll for the Bookkeeping / Office Administration program. Instruction moves from demonstration to supervised practice to independent performance in the studio and client engagement, measured against professional standards and applicable law. Students plan, execute and reconcile real work in payroll and keep a work file signed off by the instructor.

• Explain the principles, terminology and standards that govern payroll
• Select and safely use the tools, equipment and materials for payroll
• Perform the core tasks of payroll to the standard, within time, without rework
• Identify faults, hazards and non-conformities in payroll work and correct them
• Document payroll work in the work file to industry format

Competency course in AR/AP for the Bookkeeping / Office Administration program. Instruction moves from demonstration to supervised practice to independent performance in the studio and client engagement, measured against professional standards and applicable law. Students plan, execute and reconcile real work in AR/AP and keep a work file signed off by the instructor.

• Explain the principles, terminology and standards that govern AR/AP
• Select and safely use the tools, equipment and materials for AR/AP
• Perform the core tasks of AR/AP to the standard, within time, without rework
• Identify faults, hazards and non-conformities in AR/AP work and correct them
• Document AR/AP work in the work file to industry format

Competency course in Excel for the Bookkeeping / Office Administration program. Instruction moves from demonstration to supervised practice to independent performance in the studio and client engagement, measured against professional standards and applicable law. Students plan, execute and reconcile real work in Excel and keep a work file signed off by the instructor.

• Explain the principles, terminology and standards that govern Excel
• Select and safely use the tools, equipment and materials for Excel
• Perform the core tasks of Excel to the standard, within time, without rework
• Identify faults, hazards and non-conformities in Excel work and correct them
• Document Excel work in the work file to industry format

Competency course in business writing for the Bookkeeping / Office Administration program. Instruction moves from demonstration to supervised practice to independent performance in the studio and client engagement, measured against professional standards and applicable law. Students plan, execute and reconcile real work in business writing and keep a work file signed off by the instructor.

• Explain the principles, terminology and standards that govern business writing
• Select and safely use the tools, equipment and materials for business writing
• Perform the core tasks of business writing to the standard, within time, without rework
• Identify faults, hazards and non-conformities in business writing work and correct them
• Document business writing work in the work file to industry format

Competency course in records for the Bookkeeping / Office Administration program. Instruction moves from demonstration to supervised practice to independent performance in the studio and client engagement, measured against professional standards and applicable law. Students plan, execute and reconcile real work in records and keep a work file signed off by the instructor.

• Explain the principles, terminology and standards that govern records
• Select and safely use the tools, equipment and materials for records
• Perform the core tasks of records to the standard, within time, without rework
• Identify faults, hazards and non-conformities in records work and correct them
• Document records work in the work file to industry format

An integrated, assessed piece of real work that draws on every trade course in Bookkeeping / Office Administration: planned, estimated, executed and documented by the student, reviewed by an employer advisor. Capstones are shown in the Student Yard or the Museum of VoTech where the work allows.

• Plan and estimate a complete job from a specification
• Execute the job to standard within the estimate
• Present the finished work and its documentation to an employer panel

Supervised placement with an employer partner in Bookkeeping / Office Administration work. Hours are logged against the certifying body's task list; the employer evaluates against the same rubric used in the shop.

• Perform the trade's tasks in a real workplace under supervision
• Meet employer expectations for attendance, safety and conduct
• Log hours and tasks in the format the certifying body accepts

Structured preparation for AIPB Certified Bookkeeper; Microsoft Office Specialist; QuickBooks Certified User: content review mapped to the exam blueprint, timed practice exams, practical-exam rehearsal, and registration/eligibility paperwork with the registrar.

• Score ≥ 80% on two timed mock exams
• Complete the eligibility application and hours verification
• Rehearse the practical exam format to time

The program completion credential(s). Sat at the school's authorized testing center or the body's test site; results recorded in the student record and reported in the annual outcomes report. Pass standard: Credential issued by the body.